Wehire runs the full vehicle lifecycle for leasing companies. Bring your entire fleet onto one platform to book vehicles for customers, keep them serviced and bill on whatever schedule you run. Live telematics lets you manage your fleet proactively. You can solve issues before they become problems.
Fleet, bookings, maintenance, telematics and billing have lived in separate tools for too long. Wehire connects them so a vehicle moves cleanly from the register to the road to the invoice.
See status, make, group, MOT due, service due, mileage and location in one searchable table. Filter to exactly the slice you need and export it when finance asks.
Get started by uploading your existing fleet. There's no adding vehicles one at a time. When you do add a one-off, type the registration and wehire pulls make, model, fuel, CO₂ and MOT due straight from DVLA.
A booking calendar across the whole fleet. Scan availability by date, add a booking for a customer and switch between current, past and future hires.
A live board moves every repair, service and MOT through each stage so nothing stalls. Assign jobs to team members, see who is working on what and keep full visibility of progress from first report to completion.
See upcoming hires and returning vehicles side by side. Service-due and late-payment alerts fire before they become a problem. Set a threshold and let the system watch it.
Invoice monthly, per booking or on whatever cycle each customer is on. Build invoices from per-vehicle line items with VAT and add supplemental invoices for changes mid-cycle. Each one is ready to issue and download as a PDF.
Operatives use the wehire handheld app on iOS or Android to complete the inspection reports you assign them. Build reports from your own templates. Review each one in the office when it comes back.
Offer different levels of telematics to different customers. Each package has your own name and price. The charge appears on the customer's invoice. Draw geofences and get an alert when a vehicle leaves its area.
Break repair spend down across your fleet, compare it with the previous period and drill down from any figure. See what each vehicle has earned across its bookings.
A vehicle doesn't live in one screen and a customer in another. Wehire follows each vehicle along a single route, from the day it joins the fleet to the invoice it earns.
Upload your fleet to get started or add vehicles individually by plate, enriched from DVLA.
Drop a vehicle onto the calendar for a customer and a date range.
Assign services, MOTs and repairs to your team and track them through the live board.
Invoice each customer monthly or on whatever cycle suits them and share it to their portal.
The leasing company runs the fleet, the customer sees their own slice of it and operatives capture what's happening on the ground. Each has the access that fits their role.
For administrators, fleet managers and finance users who own availability, maintenance and billing end to end.
For operations managers on the customer side who need their vehicles, invoices and notices in one place.
For drivers and client-side checkers using the mobile app to record vehicle condition and request work.
Invite your team and give each person a role. The role sets what they can see and do, down to actions like emailing invoices. Sensitive data like acquisition cost stays out of view.
Estimate when a vehicle leaves the fleet from historical usage and contractual mileage allowance.
Project the next service from contractual monthly mileage, time intervals or double expected usage.
Generate service and MOT history documents and upload maintenance paperwork against each vehicle.
Status distribution, utilisation indicators and revenue rolled up by vehicle and by customer.
Keep a directory of garages and contacts on file and reuse them when you assign work.
Track parts and materials by batch, record every adjustment and assign what's used to the repair job it went on.
Generate an agreement for each booking. Sign it in the handheld app or email it. Check-out is held until it's signed.
Pass on repairs, parking fines, damage, admin fees and excess mileage. Bill them together on a recharge invoice.
Book a demo and we'll walk you through the platform and get your whole fleet set up.